Parish hall rentals for showers and celebrations
Hall rentals help heat the building. The agent turns every "is the hall free on the 12th?" into a held date with the details your rentals volunteer needs, even on weeks the office is closed.
Someone asks to rent the hall, a meeting room or the kitchen for an event or a regular group.
Checks the room calendar, gives your rate, explains your rules, holds the date.
A hold with the event, headcount, kitchen use and contact, and the rental form on its way.
How it works
- Asks about the event
A baby shower, a 90th birthday, a reception after a funeral, a weekly community group. Date, hours and how many people.
- Checks the room calendar
The main hall, the lower room, the kitchen. Around worship, youth nights and the groups that meet every week.
- Gives your rate
Members and non-members, half day or full, kitchen and cleaning, from the rental sheet your council approved.
- Explains the house rules
No alcohol, or alcohol with a permit. Setup and takedown times. Your rules, said kindly.
- Holds the date
With the renter's name and number, and emails the rental agreement and how to pay the deposit.
- Tells the volunteer
The person who handles rentals gets a text with the details, so the key and the kitchen are ready.
Example call
- CustomerHi, we're throwing my sister a baby shower and wondered if the hall is free on Saturday, March 8th.
- AI agentCongratulations to your sister! The lower hall is free that afternoon. How many guests, and would you like the kitchen?
- CustomerAbout 40. Yes to the kitchen, we're bringing food.
- AI agentThe lower hall seats 60, so that's comfortable. For non-members it's 225 dollars for the afternoon with the kitchen, and a 100 dollar deposit. The building is alcohol-free, just so you know.
- CustomerThat's fine. Can I book it?
- AI agentI've held March 8th from 11 to 5 for you. The rental agreement is on its way by email. Once the deposit's in, Gord, our rentals volunteer, will be in touch about the key.
After the call: March 8th shows as held on the hall calendar with "baby shower, 40, kitchen". Gord got a text with the renter's number, and the deposit came in by e-transfer two days later.
What your team gets
- Held dates on the hall calendar with the event, headcount and kitchen use
- Rates from your rental sheet, member and non-member
- House rules on alcohol and setup times explained the same way each time
- Rental agreements and deposit instructions emailed on the call
- A text to the rentals volunteer for every new booking
Questions
Can it handle weekly groups like AA or a seniors' club?
Yes. It books recurring times around your services and programs, and flags any week a big event needs the room.
What about receptions after a funeral?
It checks the hall gently and quickly, holds the time, and lets clergy and the rentals volunteer know, since those often come together.
Does it take the deposit?
It sends your e-transfer address or online giving link for rentals. The date is confirmed when the deposit arrives.
Hear it on your phone
Request a demo call and the agent phones you, set up for places of worship like yours.