Check-in calls when a dancer stops showing up
Most dancers who quit in November stopped coming in October. The agent calls after the third missed class, finds out what changed, and offers a fix while there's still time.
A dancer marked absent from the same class several weeks running.
Calls the family to check in, learns why, offers a different night or level.
A reason on the dancer's file, a class switch where it helps, and an alert for the owner.
How it works
- Watches the attendance
Each week it reads the teachers' attendance. Three misses in a row, or the number you choose, puts the dancer on the call list.
- Calls to check in
"We've missed Sophie on Tuesdays and wanted to make sure she's okay." Warm, short, no guilt about tuition.
- Listens for the real reason
Hockey moved to Tuesdays, she's shy since the new girls joined, the class feels too hard. Each one has a different fix.
- Offers a fix
The same style on another night, a level that fits, or a private lesson to catch up on the recital dance.
- Tells the owner
A dancer who's unhappy with a teacher or a classmate goes to the studio owner, with the parent's own words.
- Lets go gracefully
A family that's done is thanked and asked if the studio can call in the spring. Their answer is kept on file.
Example call
- AI agentHi, is this Ms. Tran? It's Emma from Riverbend Dance. We've missed Sophie in Tuesday jazz the last few weeks and wanted to check she's okay.
- CustomerOh, she's fine. Swimming moved to Tuesdays and we just haven't sorted it out.
- AI agentThat makes sense. There's a Junior Jazz class Thursdays at 5:30 at her level, with the same teacher, Ms. Abara. Would that night work better?
- CustomerThursday would actually be perfect.
- AI agentI'll move her to Thursdays starting this week. The class is learning the same recital dance, so she won't fall behind. I'll text you the change.
- CustomerThank you, that's a relief.
After the call: Sophie moves from Tuesday to Thursday Junior Jazz, Ms. Abara gets a note she's coming back, and the file shows "swimming moved to Tuesdays" as the reason for the missed classes.
What your team gets
- Dancers at risk of quitting called while there's still time
- Class switches made on the call when a night stopped working
- The reason for missed classes on every dancer's file
- Unhappy-dancer alerts for the studio owner, in the parent's words
- A monthly count of dancers saved and dancers lost
Questions
Won't parents feel watched?
The call is a check-in, not a reminder about fees. Most parents are glad someone noticed.
What if the dancer is sick or injured?
It wishes them well, notes it, and offers to book a private to catch up on the recital dance when they're back.
Does it bring up money?
No. Tuition questions go to the front desk.
Can it switch a class on the call?
Yes, into any class with room at the same level, and the teacher is told.
Hear it on your phone
Request a demo call and the agent phones you, set up for dance studios like yours.