June calls to hold next year's lesson time
The 4:30 weekday slots are the ones everybody wants. The agent calls each current family before summer so they keep theirs, and the slots that open go to the waitlist first.
The end of the teaching year, with next year's schedule being built.
Calls each current family, confirms their day, time and teacher for September, and notes changes.
A September schedule mostly filled by June, and a clear list of open slots for new students.
How it works
- Calls current families
In June, each family with a student finishing the year. The student's teacher, day and time are read from this year's schedule.
- Holds the same time
"Want to keep Tuesdays at 4:30 with Mr. Petrovic?" A yes holds it for September under the student's name.
- Handles changes
Moving from a half hour to 45 minutes, adding a sibling, or switching to Saturday. It offers open times that fit.
- Sends teacher changes up
A parent who wants a different teacher goes to the program director as a warm transfer, never switched on the call.
- Frees the rest
A family that won't be back is thanked, and their slot goes first to families on the waitlist for that teacher.
- Reports the year ahead
Kept, changed, leaving and no answer, per teacher, so the director sees next year's numbers in June.
Example call
- AI agentHi Mrs. Bouchard, it's Emma from Lakehead Music Academy. Quick call about September. Is now okay?
- CustomerSure.
- AI agentNoah has Tuesdays at 4:30 with Mr. Petrovic for guitar this year. Would you like to keep that time for the fall?
- CustomerYes. Actually, his sister wants to start too. Could she go right after?
- AI agentMr. Petrovic has Tuesday at 5 open. How old is she, and is she starting on guitar too?
- CustomerLily, she's six. Guitar.
- AI agentLovely. Noah keeps Tuesday at 4:30, and Lily has a trial at 5 the first week back, so Mr. Petrovic can see if guitar or ukulele suits her best. I'll text you both times.
After the call: Noah's Tuesday 4:30 is held for September, Lily has a first-week trial at 5:00 with Mr. Petrovic, and the director's report shows the Bouchard family as kept plus one new student.
What your team gets
- September times held for returning students before summer
- Siblings and lesson-length changes booked on the same call
- Teacher-change requests sent to the program director
- Freed slots offered to the waitlist first
- A per-teacher report of kept, changed and leaving
Questions
Does it take the registration fee?
It texts your registration or deposit link, or notes that the family pays at the desk in September.
What if a family hasn't decided?
It asks when to call back, holds the time until the date you choose, then frees it.
Can it raise prices on the call?
It reads next year's rates from your fee list if you want them mentioned. It never invents one.
Who gets a freed 4:30 slot?
The families on your waitlist for that teacher, in the order you set, before the slot is offered to anyone new.
Hear it on your phone
Request a demo call and the agent phones you, set up for music schools like yours.