Open house families called before the deadline
Three hundred families came through on a Saturday in November. By Wednesday every one has had a friendly call, and the ones still deciding have a shadow day booked before applications close.
An open house sign-up list, or a family who toured but hasn't applied.
Calls to thank them, answers questions, books a shadow day, reminds of the deadline.
Shadow days on the calendar and a list of families by how ready they are.
How it works
- Takes the sign-up list
Every family who registered for the open house, with which grade and which sessions they went to.
- Calls to say thanks
Within a few days, while the visit is fresh. "I hope Lucas enjoyed the science labs."
- Answers what's left
Bus routes, after-school care, sports tryouts, the day schedule. The questions families forget to ask on the day.
- Books a shadow day
A day in class for the child, matched to their grade, so they can see what it's like from the inside.
- Reminds of the deadline
The application date, the documents needed and the assessment dates, sent by text and email.
- Sorts the list
Applying, still deciding, chose another school. Admissions sees where each family stands.
Example call
- AI agentHi, is this Mrs. Achebe? It's Emma from Hillcrest College School. Thank you for coming to the open house on Saturday.
- CustomerOh, hello. We enjoyed it.
- AI agentI'm glad. Was there anything you wanted to ask that you didn't get to?
- CustomerActually, yes. Is there a bus from Milton? We'd have to drive otherwise.
- AI agentThere is, the Milton route stops at the GO station at 7:20. Would Chidi like to spend a day in grade five before you decide? Shadow days are on Wednesdays.
- CustomerHe'd love that.
- AI agentI have Wednesday, December 4. I'll send the details, and a reminder that applications close January 15.
After the call: Chidi has a grade five shadow day on December 4, the Milton bus details are on their way, and admissions sees the Achebe family marked as likely to apply.
What your team gets
- Every open house family called within days
- Shadow days booked by grade
- Questions families raised, collected for admissions
- Deadline reminders sent with the document list
- A list of families sorted by how close they are to applying
Questions
Won't families find it pushy?
It calls once to say thanks and ask what's on their mind. If they've chosen another school, it wishes them well and marks the file.
Can it call families who started an application?
Yes. It can remind them which documents or fees are still missing before the deadline.
Who decides which families get called?
Admissions does. You can call everyone, or only families who haven't applied yet.
Hear it on your phone
Request a demo call and the agent phones you, set up for private schools like yours.