Wedding tastings booked with the date and guest count
A newly engaged couple calls three caterers on a Sunday night. Yours answers, checks that June 21 is still open, talks through plated versus family style, and books them into Saturday's tasting before the others have called back.
A couple, a parent or a wedding planner calls about catering a wedding.
Checks your open dates, learns the venue and guest count, explains service styles, books the tasting.
A tasting on the chef's calendar with the date, venue, headcount, style and budget per guest.
How it works
- Congratulates, then asks the date
The wedding date first, checked against the events your kitchen has already taken, then the venue and the guest count.
- Knows the venue
Whether you've catered there before, the kitchen on site, and the travel fee for a barn an hour out of town.
- Explains the styles
Plated, family style, buffet or stations, what each includes and the per-guest range from your wedding packages.
- Gets a sense of the couple
Their budget per guest, the food they love, cultural dishes that matter, a late-night snack. Asked like a person, not a form.
- Books the tasting
On the days your chef runs tastings, for the number you allow, with a text and email that says what to expect.
- Hands it to your sales lead
The full picture, in the couple's words, before they walk in. A couple ready to sign can be put straight through.
Example call
- CustomerHi, we're getting married next June and we'd like to set up a tasting.
- AI agentCongratulations. What's the date, and where's the wedding?
- CustomerJune 21, at Willow Creek Farm in Erin. Around 130 guests.
- AI agentJune 21 is still open, and we've done a lot of weddings at Willow Creek. Are you picturing plated, or something more relaxed like family style?
- CustomerFamily style, for sure. We want it to feel like a big dinner.
- AI agentThat suits the barn. Our family-style packages run from 78 to 105 a guest. Chef runs tastings on Saturdays. I have this Saturday at 1 or the next at 11.
- CustomerThis Saturday at 1.
- AI agentYou're booked. I'll text and email the details, and Andrea, our wedding lead, will have the family-style menus ready for you.
After the call: The chef's calendar shows a Saturday 1:00 tasting for June 21 at Willow Creek, 130 guests, family style, and Andrea has the couple's notes before they arrive.
What your team gets
- Tastings booked on the chef's tasting days, with the wedding details
- Open wedding dates checked before a tasting is offered
- Venue, guest count, service style and budget per guest noted
- Couples ready to sign put through to your wedding lead
- Engagement-season enquiries answered on evenings and weekends
Questions
Will it promise the date?
It tells the couple whether the date is open. Holding it with a deposit stays with your wedding lead.
Can it quote the whole wedding?
It gives your per-guest package ranges. The full quote, with rentals, staff and bar, comes from your sales lead after the tasting.
What about a venue you've never worked?
It takes the address and asks about the kitchen on site, and your sales lead gets a note to check it before the tasting.
Do tastings fill up?
It books only the seats you set per tasting day, and offers the next one when a day is full.
Hear it on your phone
Request a demo call and the agent phones you, set up for catering like yours.