Charity tournaments and company outings scoped
A hundred-player charity tournament is worth more than a month of Tuesdays. The organizer's first call gets the right questions and the open dates, and the events coordinator picks up already knowing the event.
An organizer calls about a tournament, charity event or corporate outing.
Checks open dates, asks field size, format, start and food, warm-transfers to the events coordinator.
A scoped event with date options before the coordinator says a word.
How it works
- Asks about the event
Charity, corporate or league. Number of golfers, preferred month and day, and whether this is their first year or a repeat.
- Gets the format
Shotgun or tee times, scramble or best ball, contests like longest drive and closest to the pin.
- Asks about the food
Breakfast, a lunch on the turn, dinner and awards in the clubhouse, and headcount for any non-golfers at dinner.
- Checks open dates
Which days the tournament calendar has free for a shotgun of that size.
- Puts them through
Warm transfer to the events coordinator with a private summary first, or the full details by text and email if they're on the course.
- Sends the package
Your tournament package by email, so the organizer can bring it to their committee.
Example call
- CustomerHi, we're putting together a charity tournament for about a hundred golfers. Who do I talk to?
- AI agentThat's Mike, our events coordinator. So he has what he needs, what month are you looking at, and is it a shotgun start?
- CustomerAugust, ideally a Friday. Shotgun, scramble. We raise money for the hospital foundation.
- AI agentLovely cause. Friday August 14 and Friday August 21 are open for a full shotgun. Will there be dinner after?
- CustomerYes, dinner and awards, maybe 120 with spouses.
- AI agentThanks. I'll put you through to Mike now, and I'll email you our tournament package too. One moment.
- AI agent(privately, to Mike) Charity scramble for the hospital foundation, about 100 golfers, Friday in August, the 14th or 21st open, dinner for about 120.
After the call: Mike takes the call knowing the field, the format, the cause and the two open Fridays. The organizer has the tournament package by email, and the enquiry is on the events list with all of it.
What your team gets
- Tournament enquiries with field size, format and food noted
- Open dates checked on the tournament calendar
- Warm transfers to the events coordinator
- Tournament packages emailed to organizers
- Off-season enquiries for next year captured the same way
Questions
Will it quote a tournament price?
It reads the per-player package prices you've published. Custom quotes come from your events coordinator.
What if the coordinator is on the course?
The organizer gets a callback time, and the coordinator gets the full details by text and email at once.
Can it take league and men's night questions?
Yes. League nights, ladies' leagues and junior clinics are answered from your information.
Hear it on your phone
Request a demo call and the agent phones you, set up for golf courses like yours.