Belt grading sign-ups and requirements
"When is the next belt test and do we need to sign up?" comes in every grading week. The agent answers from your calendar, checks the student is on the instructor's list, and signs them up.
A student or parent calls about the next grading.
Gives the date and deadline, checks the instructor's approved list, signs the student up.
A grading list that matches the instructor's approvals, with fees and forms tracked.
How it works
- Finds the student
By name or the parent's phone, with their current belt and the program they train in.
- Gives the grading details
The date, the time for their belt group, the sign-up deadline and the grading fee you set.
- Checks the approved list
Only students the instructor has approved to test are signed up. Readiness is always the instructor's call.
- Reads the requirements
Classes logged since the last grading, the kata or techniques for that belt, and what to wear.
- Signs them up
Adds the student to the grading list and texts the payment link and the requirements.
- Handles the disappointed
A student who isn't on the list hears it kindly, and the instructor gets a note to talk with them at the next class.
Example call
- CustomerHi, when is the next belt test? My daughter Zoe is a yellow belt. Do we need to sign up?
- AI agentThe next grading is Saturday, November 22. Yellow belts test at 10. I see Sensei Martin has approved Zoe to test for orange, so yes, she can sign up.
- CustomerGreat. What does she need?
- AI agentA clean uniform, her yellow belt, and Pinan Nidan practised at home. The grading fee is 45 dollars, due by November 15.
- CustomerOkay, sign her up.
- AI agentZoe is on the list for 10 o'clock on the 22nd. I'll text you the payment link and the requirements. Good luck to her.
After the call: Zoe is on the November 22 grading list for orange belt, her fee shows as pending with a November 15 deadline, and the family has a text with the payment link and the kata she's testing.
What your team gets
- Grading lists that match the instructor's approvals
- Fees and deadlines tracked per student
- Requirements texted for each belt
- Notes to the instructor for students who aren't on the list
- Fewer grading questions at the end of class
Questions
Will it tell a student they're ready to test?
Never. It reads the instructor's approved list. Readiness is the instructor's decision.
Can it tell a student how many classes they've logged?
Yes, from your attendance. It can say how many more the requirement asks for.
Does it take the grading fee?
It texts your payment link, or notes that the fee is paid at the desk.
What about adult gradings in jiu-jitsu?
It follows your system, whether that's stripes, belt promotions at class or formal gradings.
Hear it on your phone
Request a demo call and the agent phones you, set up for martial arts schools like yours.